Oliver & Ohlbaum Associates Limited (“O&O”) respects your privacy and is committed to protecting your personal data. This note explains how we store your personal data when you submit it to us either directly, or via this website.
If this privacy policy does not answer your question relating to your privacy rights, please contact us using the details set out below.
1. Important information and who we are
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice when we are collecting or processing personal data about you.
Controller
O&O is the sole owner and operator of this website, as such O&O is a data controller.
If you have any queries regarding this Privacy Policy or how we handle your data, please get in touch with us using the details set out below.
Company name: Oliver & Ohlbaum Associates Limited
Contact email: info@oando.co.uk
Main Office address:
346 Kensington High Street
4th Floor
London
W14 8NS
United Kingdom
Changes to the Privacy Policy
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and as such are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
If you do not wish to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
2. How we collect your personal data
We will collect your personal information when you fill in Contact Forms on this website, or submit a CV to us. In these instances, we will only collect:
Your name
Address
Email address
Phone number and wider business contact details
3. How we use your personal data
We will only use your personal data when the law allows us to or with your specific consent. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform any contract we are about to enter into or have entered into with you
To facilitate the use by you of one or more of our applications
To contact you about products or services offered by us that we feel may be of genuine interest to you
To manage our business relationship with you whether or not under a contract
To invite you to participate in any business surveys we think may be of mutual interest
To share the results with you of any business or sector surveys that we think are of relevance to you
To share specialist articles and information with you that we think may be of interest
To ask you for feedback on any O&O product or service so that we may continue to improve and develop them
To comply with a legal or regulatory obligation
Sharing your information with third parties
We always treat personal data with the utmost confidentiality and will not share your personal data with any company outside of O&O unless necessary to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In addition, we will not sell your personal data.
Opting out
You may request us to stop sending you messages by contacting us at any time.
When you opt out of receiving these messages, this will not apply to personal data provided to us as a result of a product/service purchase or any other transactions.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at info@oando.co.uk.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. Transfers outside the EEA
There may be occasions when we transfer your data outside the European Economic Area (EEA).
Any such transfer will only take place if one of the following applies:
The country receiving the data is considered by the EU to provide an adequate level of protection for personal data
The party receiving the data is covered by an arrangement recognised by the EU as providing an adequate level of protection for personal data (for example, transfers to a parties which are certified under the EU-US Privacy Shield)
The transfer is governed by approved contractual clauses
The transfer has your consent
The transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract
The transfer is necessary for the performance of a contract with another party, which is in your interests
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
6. Data security
We ensure the security of any personal data we hold by using secure data storage technologies and precise measures and procedures in how we store, access and manage that information and prevent it from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
If you wish to exercise any of the rights set out below, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Under the EU’s General Data Protection Regulation (GDPR) 2016/679, you have the right to:
Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
This privacy policy was updated on 5th December 2019.